The main aim of this project is to develop Intranet Mailing System for an organization. We can use this system within an organization. In organization, the employees are working in both day and night shifts. The organization has shift times. The employee who is working in a shift can’t communicate with another employee who is working in different shift. In these circumstances, the Intranet Mailing System is very useful. By using this system, employee of an organization can register himself. Then, he can send mails to any other registered employee of the organization. This system makes the communication between employees easier and it is user-friendly.

The main difference between the intranet mailing system and other system is, this mailing system don’t require an internet connection. The various branches of the organization can be connected to a singled host server. Then, an employee of one branch can send a message to an employee of another branch via the server. This mailing system works very efficiently.

Proposed System

• The system supports the file transfer system.

• It will maintain inbox for received mails and also maintain sent folder for storing the sending mails.

• Also, this system supports the intranet mailing system.

• By using this system, we can maintain the groups for adding the friends with in the intranet.

Modules

The main modules of this system are given below:

• User login
• User Details
• Send and receive mails
• Add friends in the network
• Reports
• Help

• User Login

Firstly, the user should login to this system. In the login page, he can enter his user name and password.  If entered user name and password is correct, then he can use this system.

• User Details

This module contains two parts. They are user maintenance and password change.

1.  User maintenance – is used to update the details of existing user, create a new user or remove the existing user. Only the admin user can access this part.
2. User password – is used to change the password of a user. Both admin and normal user can access this part.

• Send and receive mails

Here, we developed the features for storing the sent mails and received mails. We designed inbox for storing the received mails and the sent folder for storing sent mails. These details stored into the database.

• Add friends in the network

In this module, we maintained the groups for adding the friends in the network. If you want to join a friend then select a group and join your friend into that group. We can join friends to the multiple groups.

• Reports

In this module, we can create various online reports. Only admin users can access this module.

• Help

This module contains two menus and they are given below.

1. About menu – it should give information about this software like its developer name, version and contact details.
2. Help menu – it should display the detailed information about the system.